Tales from the Cloud - Microsoft 365/Azure

A new update has come to Microsoft Syntex called taxonomy Tagging. This allow existing Managed Metadata (termstore) columns to be added to a library and then AI will automatically tag documents matching terms in the termstore. The tagged documents can then help users to find documents through browsing and search. No rules or training of a model are required to setup the feature and it is all configured by the end user in a library with one configuration option on the column settings a Yes/No for Automatically tag documents with terms toggle switch.

A new update has been added into Syntex Content Assembly to allow the fields (placeholders) used when generating a document to be mapped to document library columns. In the modern template settings on publishing users are prompted to choose which fields to map to document library columns. This is a great new feature as now a document is created by a user it will be tagged with all the metadata values used when creating the document.

A great new Microsoft Syntex update has recently become available to allow you to annotate documents in SharePoint. When the file is opened in SharePoint staff can then draw and highlight various parts of the document. This allows users to collaborate on files with others by annotating i.e. highlight key sections/values. A key point to note here is that the actual document is not modified and an additional copy of the document is not made. So the document integrity it retained i.e. modified timestamps. I think universal annotation is currently available if you have a Syntex per user licence and is only currently available for .PDF and .TIFF files.